Avoid Writing Burn Out!

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Here lately I am getting more burned out than normal. I think it could be that we’ve had spring start so early, I haven’t had a chance to catch up. I find that I am in a hurry to get things done so that I can go outside and play. Of course, all of this burn out is brought on by me not staying focused and giving myself enough time to complete the required tasks. I stumbled across an article by Tony Schwartz that offers some realistic tips to help you be burn-out proof.

The Magic of Doing One Thing at a Time

Tony Schwartz

TONY SCHWARTZ

Tony Schwartz is the president and CEO of The Energy Project and the author of Be Excellent at Anything. Become a fan of The Energy Project on Facebook and connect with Tony at Twitter.com/TonySchwartz and Twitter.com/Energy_Project.

Why is it that between 25% and 50% of people report feeling overwhelmed or burned out at work?

It’s not just the number of hours we’re working, but also the fact that we spend too many continuous hours juggling too many things at the same time.

What we’ve lost, above all, are stopping points, finish lines and boundaries. Technology has blurred them beyond recognition. Wherever we go, our work follows us, on our digital devices, ever insistent and intrusive. It’s like an itch we can’t resist scratching, even though scratching invariably makes it worse.

Tell the truth: Do you answer email during conference calls (and sometimes even during calls with one other person)? Do you bring your laptop to meetings and then pretend you’re taking notes while you surf the net? Do you eat lunch at your desk? Do you make calls while you’re driving, and even send the occasional text, even though you know you shouldn’t?

The biggest cost — assuming you don’t crash — is to your productivity. In part, that’s a simple consequence of splitting your attention, so that you’re partially engaged in multiple activities but rarely fully engaged in any one. In part, it’s because when you switch away from a primary task to do something else, you’re increasing the time it takes to finish that task by an average of 25 per cent.

But most insidiously, it’s because if you’re always doing something, you’re relentlessly burning down your available reservoir of energy over the course of every day, so you have less available with every passing hour.

I know this from my own experience. I get two to three times as much writing accomplished when I focus without interruption for a designated period of time and then take a real break, away from my desk. The best way for an organization to fuel higher productivity and more innovative thinking is to strongly encourage finite periods of absorbed focus, as well as shorter periods of real renewal.

If you’re a manager, here are three policies worth promoting:

1. Maintain meeting discipline. Schedule meetings for 45 minutes, rather than an hour or longer, so participants can stay focused, take time afterward to reflect on what’s been discussed, and recover before the next obligation. Start all meetings at a precise time, end at a precise time, and insist that all digital devices be turned off throughout the meeting.

2. Stop demanding or expecting instant responsiveness at every moment of the day. It forces your people into reactive mode, fractures their attention, and makes it difficult for them to sustain attention on their priorities. Let them turn off their email at certain times. If it’s urgent, you can call them — but that won’t happen very often.

3. Encourage renewal. Create at least one time during the day when you encourage your people to stop working and take a break. Offer a midafternoon class in yoga, or meditation, organize a group walk or workout, or consider creating a renewal room where people can relax, or take a nap.

It’s also up to individuals to set their own boundaries. Consider these three behaviors for yourself:

1. Do the most important thing first in the morning, preferably without interruption, for 60 to 90 minutes, with a clear start and stop time. If possible, work in a private space during this period, or with sound-reducing earphones. Finally, resist every impulse to distraction, knowing that you have a designated stopping point. The more absorbed you can get, the more productive you’ll be. When you’re done, take at least a few minutes to renew.

2. Establish regular, scheduled times to think more long term, creatively, or strategically. If you don’t, you’ll constantly succumb to the tyranny of the urgent. Also, find a different environment in which to do this activity — preferably one that’s relaxed and conducive to open-ended thinking.

3. Take real and regular vacations. Real means that when you’re off, you’re truly disconnecting from work. Regular means several times a year if possible, even if some are only two or three days added to a weekend. The research strongly suggests that you’ll be far healthier if you take all of your vacation time, and more productive overall.

A single principle lies at the heart of all these suggestions. When you’re engaged at work, fully engage, for defined periods of time. When you’re renewing, truly renew. Make waves. Stop living your life in the gray zone.

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6 comments on “Avoid Writing Burn Out!

  1. Thanks for sharing with us. I am currently creating a schedule where 3 days a week I disconnect from writing, blogging and coaching to spending time with family and friends. I have not done enough of that lately. Thanks.

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  2. I gave up work in the city for a quieter life in the countryside a few years ago and haven’t looked back. My working life used to feel like being trapped in a revolving door, now it’s much calmer. I have a mobile phone, but it’s often switched off, no laptop, iPad etc. I’m lucky (I think – age has to have some compensations!) not to need this constant connectedness. Thanks for sharing this, and for the follow. 🙂

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  3. I think work environment has a lot to do with it as well. Like you said it’s expected that you do everything, and in these economic times it’s hard to say no. We all wish we could be David Carr from the New York Times and say “This is what I’m doing and this is how I’m going to do it” but that seems unrealistic.

    Thanks for sharing these tips though, it’s good food for thought.

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  4. You are so right Amandah. I find I get caught in this predicament all to often. I am now taking steps to do one thing at a time. It takes longer but I don’t have to backtrack to fix mistakes. Thanks so much for sharing.

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  5. Many people burnout because multi-tasking is accepted, and in most cases, it’s expected. If an employee can do more than one thing at a time, it’s looked at as a benefit. However, it can be a negative. If you do more than one thing at a time, your mind is going in a million different directions and you could end doing things wrong. What happens? You have to go back and correct your mistakes.

    Most people don’t know how to fully disconnect when they go on vacation. They bring their iPads, cell phones, laptops, etc. They’re still hooked up and checking-in at the office or with family. That’s not a vacation.

    When I catch myself doing more than one thing at a time, I stop. I get up and stretch or practice deep breathing. I’ll even meditate for at least 10 minutes. I know I don’t have to accomplish everything all at once. What I have to do is slow down. Most people would benefit from slowing down.

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